Crucial Data About Record Keeping
Understanding essential records and records recovery after a disaster or emergency event, as outlined by the National Archives and Records Administration (NARA), involves several key resources and strategies:
Essential Records and Disaster Recovery
- Identifying Essential Records: NARA emphasizes the importance of identifying essential records, which are critical for continued business operations and legal responsibilities. These records must be prioritized for preservation and recovery.
- Disaster Recovery Planning: A comprehensive plan ensures that essential records can be recovered quickly and efficiently after a disaster. This includes backups, offsite storage, and regular testing of recovery procedures.
- Legal Compliance: NARA guides agencies to comply with legal requirements for records management, including the Code of Federal Regulations (CFR) and the Federal Records Act. This includes obtaining approval for records disposition.
- Records Scheduling: Agencies must submit records schedules to NARA for approval to ensure that records are properly managed and preserved. This process helps in determining which records are essential and must be recovered in case of a disaster.
- NARA Guidance: NARA provides various resources such as memos, FAQs, and publications to help agencies develop effective disaster recovery plans and manage essential records.
- Offsite Storage and Backup: Ensuring that records are backed up and stored securely offsite is crucial for disaster recovery. This includes using reliable vendors with appropriate security certifications like ISO 27001.
Key Resources
- NARA's Records Management Resources: These include guidelines for implementing records schedules, memos, FAQs, and publications related to disaster recovery.
- General Records Schedules (GRS): These provide standardized retention and disposal guidelines for common types of federal records.
- 36 CFR 1229.10: Details the procedure for destroying records under specific circumstances, such as a menace to human health or life.
- FedRAMP-Compliant Methods: For secure disposal of records after their retention period, ensuring compliance with federal security standards.
In addition, NARA has a downloadable guide for Essential Records, and FEMA's Federal Continuity Directives include essential records management requirements. NARA also provides guidelines for emergency disposal of contaminated federal records.
For individuals and organizations seeking information about Essential Records and records recovery, NARA offers resources and points of contact for records emergencies. Unauthorized disposal of federal records should be reported to NARA. Information on contracting records recovery services is available from NARA. A link to resources for information about Essential Records and records recovery after a disaster or an emergency event is available on the NARA website.
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